We have an exciting senior role in Melbourne Northern Suburbs for a Group Chief Financial Officer. This is a multi-national company with offices in Melbourne and Ireland, all of which are experiencing a big growth spurt.
The Harte Group comprises three businesses in Australia and one in Ireland, providing services in civil construction, infrastructure, waste management and landscaping sectors. These services include the following:
The Group has developed a reputation for exceptional service, has a substantial client base across these sectors and is now looking to grow each of the businesses in construction, manufacturing, and other growths sectors of the economy. To this end, the Group wishes to enhance the financial function of the group and appoint a suitably qualified and experienced finance professional.
To reflect the thrust of the proposed strategies for development of the businesses and the strengthening of financial management the name of the Accounting Department has recently changed to Accounting and Finance Division and the most senior role has changed to Group Chief Financial Officer. This position incorporates control and the financial management role for the group of companies. It is a dynamic position reflecting the key role of the Accounting and Finance Division in managing the business.
Scope of the role
This is a combination of hands on and strategy development position that requires working knowledge of accounting disciplines such as, financial and management accounting, compliance reporting and budget preparation as well as systems development and improvement. The Group Chief Financial Officer must be CA/CPA qualified, with at least 8 years senior accounting experience incorporating analysis and problem-solving principles within a medium to larger organisation. The Group is utilising Xero for processing of accounting transactions and reporting, Syrinx for the Equipment Rental business, FastTrack 360 for EWS Labour Hire and Tracker for EWS Recruitment applications.
Critical to the position is strong interpersonal skills, and effective communication both verbal and written. The ability to lead a small team to achieve department and business finance demands is fundamental as is understanding protocol when interacting with management together with maintaining a high degree of sensitivity and confidentiality.
The ability to plan and prioritise workloads in order to meet deadlines is fundamental so too is effective time management of workflow in order to meet accounting deadlines. The ability to work without management direction, use initiative and possess a positive attitude towards teamwork is critical.
The capacity to train and coach other members of the group and develop and format procedures, and workflow systems which accurately reflect the division’s and the group’s operations.
Directly responsible for: Cash Flow management and Projections, Accounts Payable, Accounts Receivable, Finance Administration, Budgets/Forecasts and Monthly Management Reporting, Asset Management, Statutory Compliance, Staff Management and Payroll.
Computer literacy is essential with particular reference to Microsoft Office – Excel & Word.
Reports to: Chief Executive Officer (CEO)
1 General Business
1.1 Oversee the smooth and efficient running of the Accounting and Finance Division.
1.2 Ensure compliance with statutory authority and audit requirements.
1.3 Maintain integrity of accounting system (software), ensuring it remains effective and operational at all times.
1.4 Ensure all taxation and legislative requirements are complied with at all times.
1.5 On a monthly basis conduct balance sheet reconciliation for review by the Director.
1.6 Where inconsistencies to reconciliations emerge take remedial action or refer to relevant personnel as appropriate.
1.7 Update “chart of accounts” monthly to reflect account management activities.
1.8 Ensure the effective management, monitoring and tracking of other business entities, reporting financial status as needs basis.
2 Finance Administration
2.1 Ensure the monthly reconciliation of all ledgers and sub-ledgers.
2.2 Analyse business performance / results, providing feedback to Senior Management.
2.3 Track and monitor revenue for accuracy, verifying it against sub ledger report on a monthly basis.
2.4 Ensure that revenue is allocated correctly, taking corrective action where inconsistencies arise.
2.5 Ensure monthly accruals are adjusted to meet demands of the business.
2.6 In conjunction with the CEO negotiate competitive rates with insurers.
2.7 In conjunction with relevant personnel track, monitor and manage insurance claims.
2.8 On a monthly basis monitor and track debtors to ensure they are consistent with contract conditions.
2.9 In conjunction with the Director source and identify financial providers.
2.10 Ensure that debtors are monitored and collections are consistent with set company time frames.
2.11 Attend Monthly Management Meetings, present group results and maintain meeting minutes
3 Budgeting / Forecasting & Reporting
3.1 Co-ordinate and prepare annual budgets, including operating and capital expenditure budgets.
3.2 Ensure the accurate preparation / reporting of monthly financial results in strict accordance with Company deadlines.
3.3 Ensure Profit by Entity is completed and reported by end of month to the Director and Senior Staff.
3.3 Where required, assist managers with regards to the preparation of budgets.
3.4 In conjunction with the CEO, ensure that business cash flow adequately supports company work activities and produces optimal results.
3.5 Ensure approved capital expenditure budgets are adhered to at all times.
3.6 Ensure any variations to budgets and forecasts are explained in management reports, including any future / potential exposures to the organisation.
3.7 Collate all relevant information to produce end of year statutory accounts for the company.
3.8 Ensure that end of year statutory accounts report is finalised by specified date and presented to Directors for review and to external accountants for finalising tax returns.
3.9 On an annual basis prepare “budget reports” for review by Directors.
3.10 On a monthly basis track and review expenditure against set budgets providing Directors with a “budget inconsistencies report”.
3.11 On a monthly basis ensure that hire purchase and leased activities are accounted for and reported to the Director.
4 Asset Management
4.1 Ensure all company assets are monitored and accurately accounted for.
4.2 Ensure company motor vehicles and property are effectively managed.
4.3 Ensure the fixed assets register is managed and maintained with strict adherence to “fixed assets register procedure.”
4.4 Monitor and track asset registers.
4.5 On a monthly basis ensure the general ledger is reconciled to the assets register.
5 Regulation & Statutory Compliance
5.1 As required complete BAS and ABS returns within specified date for final review and approval by MD prior to forwarding to regulatory body.
5.2 On an annual basis reconcile gross wages, group tax, payroll tax, superannuation & workers compensation against general ledger for review by Directors.
5.3 Ensure that monthly group and payroll tax is completed by the accounts department.
5.4 On an ongoing basis review company expenditure to ensure compliance with FBT regulations, reporting inconsistencies immediately to CEO.
5.5 Ensure that annual FBT return is completed for approval by CEO prior to lodgement with ATO.
5.6 Ensure that the company GST is compliant and the BAS return is accurately prepared by specified due date and reviewed by CEO prior to lodgement with ATO.
5.7 Collect and collate all necessary documentation in readiness and preparation of company tax return.
5.8 As requested perform specified elements of company tax return for review by external accountants.
6 People Management
6.1 Make self-available as coach / mentor in assisting direct reports to develop in their positions.
6.2 Ensure that relevant information is communicated to direct reports enabling them to effectively carry out their functions.
6.3 Delegate tasks to direct reports in line with skill, knowledge and ability and where necessary identify skill gaps and training requirements.
6.4 As required, become involved in relevant personnel matters including recruitment, termination and counselling.
6.5 Complete KPI assessment of direct reports within Company specified time frame.
6.6 Ensure all reasonable steps are taken in order to achieve workplace harmony within the organisation at all times.
If you are interested or would like to hear more information on this role, email Conor with your CV at [email protected].
Why apply through NexVentur
NexVentur is a recruitment and relocation agency operating in Australia and Ireland. We have the contacts and contracts with significant clients in both countries to place staff in both countries, specializing in Construction, Healthcare, Education, Finance, Sales & Marketing, HR and Admin and Hospitality.
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