Scope & Purpose of the Position:

Plans, directs, and coordinates activities of designated project(s) to ensure that goals or objectives of project and of Balmain & Co are accomplished within prescribed time frame and funding parameters by performing the following duties (personally or through subordinates).

Responsibility & Authority

The Project Manager is responsible for the direct
supervision of on-the-job activities of their allocated
Projects

Skills and Specifications

• Have knowledge of and an understanding of all Acts, Regulations and Codes of Practice relating to the Environment, Occupational Health & Safety, Accident Compensation and appropriate sections of the Local Government Act.
• Understanding of safety, quality control & environmental activities to ensure adherence to the Balmain & Co Integrated Management System (IMS)
• A good level of education (degree level preferred)
• Knowledge of construction methods and materials (minimum 5 years previous experience preferred)
• Good people skills
• Good time management skills
• Problem-solving ability
• Leadership skills
• Strong & effective oral & written communication

Key Commitments / Tasks – Contracts

• Manage all aspects of a project from handover (from Estimating) at contract award to completion of the project at the end of the defects liability period.
• Prepare, control, review & update key documents included but not limited to:
• – Project Working Budgets (NB: set by Commercial Manager)
  • – Construction Program
  • – Project Risk Assessment and Aspect & impact Register
  • – Construction Management Plans, Quality Management Plans & Site Safety & Environmental Management Plans
  • – Trade Letting Schedules
  • – Construction Methodology
  • – Project Delivery Matrix
  • – Financial aspects of projects
• Refer all Head Contract negotiations to Director / Commercial Manager
• Attend Client / Superintendent Head Contract meetings.
• Issue notices and claims in accordance with the terms and conditions of Head Contract.
• Ensure all project information is entered into the Cheops system.
• Develop trade Scope of Work documents
• Be responsible for the procurement, contract administration and termination of trade suppliers and subcontractors; in accordance with procedures established by the Commercial Manager. Pursue the execution of Formal Instruments of Agreement.
• Submit trade recommendations for review and sign off by the Director/ Commercial Manager pursuant to the procurement of trade suppliers and subcontractors.
• Assess subcontractors ability to comply with quality, OHS & environmental requirements
• Ensure all Head Contract required submissions are issued prior to commencement of the project.
• Ensure that the insurance and security requirements of projects are satisfied and in place by the time of the project commencement
• Submit monthly progress claims to reflect works carried out and to optimise monthly cashflow. Pursue and obtain progress certificates.
• Identify project opportunities.
• Identify project construction alternatives and instigate value management processes.
• Submit Head Contract variations and extension of time claims; and pursue their approval and Report to Director / Commercial Manager.
• 1Monitor, and report to the Director / Commercial Manager on:
  • the financial performance of trade letting against Budget
  • the financial performance of variations
• Provide monthly final forecast cost reports for review by the Director / Commercial Manager.
• Be responsible for the quality control of trade suppliers and subcontractors.
• Be responsible for the management and control of project documentation.
• Ensure projects are run in accordance with Balmain & Co OH&S, Quality and Environmental requirements (IMS). Assist in induction of new employees into IMS. Report to Director/ Commercial Manager & HSE & Training Coordinator
• Liaise with Site Manager and control the direction and expenditure of site activities. Maintain project quality.
• Monitor progress of construction in relation to Construction Program and report to the Director/ Commercial Manager
• Refer Industrial Relations matters to the Director as they arise.
• Communicate site resource requirements to the Director
• Conduct Sub-contractor / supplier evaluation and feedback to Director / Commercial Manager at completion of project.
• Pursue the return of project Bank Guarantees.
• Ensure smooth handover of project to the Client, and manage defect rectification works.
• The Project Manager must have well developed communication and negotiation skills to liaise with clients & subordinates
• Establish good working relationship with all customers, subcontractors and regulatory authorities
• Liaise with all levels within Balmain & Co on progress of contract / office for accurate invoicing etc.
• Direct, supervise & train project team, subcontractors, customers – ensuring communication and implementation of all relevant OH&S, QA & Environmental changes & issues occurring during the Project.
• Inspect contract site prior to implementation of contract and on completion of contract
• Ensure records as required by the IMS are up to date (e.g. Hammertech, Aconex)
• Vet paperwork and/ or electronic records before going to client & office
• Review project as required and record as such
• Monitor implementation of Construction Management Plans, Quality Management Plans & Site Safety & Environmental Management Plans and Sub-contractor Site Safety Plans/ SWMS ensuring Balmain & Co approved
• Ensure good housekeeping on every site is maintained.
• Assist in the rehabilitation of injured workers
• Ensure all pre-conditions to practical completion in accordance with the Head Contract are met such that practical completion is achieved on time.
• Ensure all projects are carried out in accordance with all relevant Authority, legislative, contractual requirements, Australian Standards, Codes of Practice and Balmain & Co policies & procedures

Key Commitments / Tasks - Quality

• Ensure that the quality and delivery of service at a minimum meets customer requirements and Balmain & Co standards as set out in our IMS (Integrated Management System)
• Ensure the site team comply with all relevant legislative, Australian and industry standards as set out in Balmain & Co policies and procedures
• Where necessary participate in the investigation process of non-conformances in conjunction with relevant staff; implement corrective and preventative actions
• Assist management in ensuring continued improvement of service delivery
• Obtain client feedback to ascertain client satisfaction with Balmain & Co
• Purchase through IMS purchasing systems

Key Commitments / Tasks – Safety

• Ensure the site team complies with all relevant legislative, Australian and industry standards as set out in our IMS
• Ensure all relevant policies and procedures developed are implemented and monitored
• Ensure Site Safety & Environmental Management Plan and Construction Management Plan are available & used by site personnel
• Participate in the development of the Project Risk Assessment and implement controls
• Ensure Sub-contractors Site Management Plan/ SWMS is approved by Balmain & Co prior to sub- contractor commencing on site.
• Ensure SWMS are adhered to.
• Ensure staff follow all safety requirements for each operation
• Provide and maintain safe plant and systems of work
• Ensure provision of adequate information, instruction, training and supervision to employees and sub- contractors
• Provide the same ‘duty of care’ for contractors and employees of contractors
• Display commitment by personal example
• Where necessary participate in the investigation process of accidents and incidents in conjunction with relevant staff; implement corrective and preventative actions
• Follow procedures in the event of an emergency evacuation

Key Commitments / Tasks – General

• Report to the Director / Commercial Manager on matters relating to the financial and administrative control of projects;
• Report to the Director/ Commercial Manager on all other project related matters
• The Project Manager is to perform all tasks requested of them by the Director/ Commercial Manager

Principal Accountabilities / KPIs

• Responsible for ensuring quality and quantity of production meet scheduled requirements
• Responsible for maintaining a safe working environment and ensuring staff conform to safety and environmental procedures
• Responsible for supervising work flow and material usage
• Responsible for liaison with appropriate person to ensure regular maintenance of plant and equipment and preventative maintenance activities as required – all equipment PPE etc. are available on site as required
• Responsible to ensure that the flow of jobs is distributed in an orderly manner that achieves the optimum for the teams
• Responsible to ensure communication and implementation of all relevant OH&S, QA & Environmental changes & issues occurring during the Project (including external communication e.g. with Authorities, incidents and complaints)
• Responsible to ensure Customer Feedback is sought & received
• Responsible for providing monthly reporting to the Director/ Commercial Manager
• Ensure head contracts and subcontracts are administered correctly