Who you'll be working for

Our client is a leading multidisciplinary engineering contractor delivering high-quality Mechanical, Electrical, and Building Services solutions across multiple sectors.

The organisation is a leading multi-disciplinary engineering contractor delivering high-quality Mechanical, Electrical, and Building Services solutions across Commercial, Industrial, Healthcare, Residential, Pharma, and Public Sector projects. With continued growth and a strong reputation for reliability, safety, and technical excellence, the company is expanding its pre-construction capability to support increasing project demand.

Role and Responsibilities

The Tendering & Pre-Contracts Coordinator will support all front-end tendering, bid management, and pre-qualification activities. This includes coordinating documentation, preparing submissions, managing
timelines, and ensuring a structured, compliant, and competitive response to every tender opportunity. A critical part of the role involves proactively chasing Estimators and Quantity Surveyors for all required paperwork, documentation, and supporting information to ensure timely and complete submissions. This position requires a highly organised individual who is confident engaging with technical teams and managing multiple deadlines.

Tender Coordination & Management Coordinate the full tender process for Mechanical, Electrical, and Building Services tenders. Review tender drawings, specifications, and client requirements. Develop submission schedules and maintain strict timeline control. Compile, format, and quality-check tender documentation. Chase Estimators, Quantity Surveyors, and other internal stakeholders for all required input to ensure
submissions are issued on time. Maintain the internal tender pipeline and reporting dashboards.

—–

Pre-Qualification Questionnaires (PQQs) & Framework Submissions
Prepare all PQQ submissions for public and private clients.
Maintain a comprehensive and up-to-date library of:

Company policies
H&S documentation
Case studies
CVs and organograms
Insurance, financial, and compliance records
Ensure documentation is updated and aligned with client requirements.

Bid Content, Case Studies & Marketing Alignment
Maintain an organised database of project case studies, capability statements, and reference materials.
Collect project metrics, images, and key achievements from project teams.
Prepare polished, professional tender and bid documents consistent with brand standards.

Internal Coordination & Reporting
Hold weekly update meetings with the Estimating and Pre-Construction teams.
Track tender outcomes, hit rates, and pipeline performance.
Identify tender workload pressures and advise where support or reprioritisation is required.

Process, Systems & Continuous Improvement
Develop and maintain standardised templates for PQQs, tenders, and submission material.
Support improvements in internal document control and tendering workflows.
Assist in the annual review and update of processes and standard operating procedures (SOPs).

Skills and Requirements

         Essential

• 2–5 years’ experience in a similar Pre-Construction, Tendering, Bid Coordination, Administration, or Document Control role.
• Strong organisational and follow-up skills — particularly in securing information from technical teams under tight deadlines.
• Excellent communication and document-presentation skills.
• High attention to detail with strong formatting and layout abilities.
• Ability to multitask and work under pressure.
• Proficient in MS Office, PDF tools, and document-management platforms.

  Desirable

• Experience within Mechanical, Electrical, or Building Services contracting.
• Familiarity with tender portals and procurement systems.
• Understanding of technical drawings or construction terminology.

Benefits

• A role within a growing, stable construction and engineering business.
• Opportunities for professional development and progression.
• Competitive salary package.
• Company laptop and phone.
• Monday–Friday role with early finish on Fridays (where applicable).

What’s Next?
To register your interest or discuss the role confidentially contact:
If you would like to hear more information on this role, email Edel with your CV to
edel@nexventur.com, or phone +353 (86)1768961.

Not quite what you’re looking for?

Browse all our vacant roles here

Follow us on social media for more updates:

Why Apply Through NexVentur
NexVentur is a recruitment and relocation agency operating in Australia and Ireland. We have strong relationships with clients across both countries, specialising in Construction, Healthcare, Education, Finance, Sales & Marketing, HR & Admin, and Hospitality.

• Jobs & career planning
• Visa support
• Flights & relocation logistics
• Rental accommodation
• Professional registration, tickets & licenses
• Banking, insurance & property advice
• Household removals, vehicle export, and pet relocation

We make life moves easy by creating life moving solutions.
See more at www.nexventur.com
Follow us on LinkedIn, Facebook, Instagram, and TikTok